The Most Accurate Way To Transcribe A Zoom Meeting

Virtual Zoom conferences have become the norm thanks to the pandemic, whether for school, with your friends, or for work. And, sometimes, you may need to revisit parts of the call where important points were made. The problem is that you have to skip ahead or fast-forward the file to find what you’re looking for—a task that could take up a lot of your time.

Luckily, there is a better alternative: Zoom transcription. You can transcribe Zoom meetings word for word, complete with an outline, time stamps, speaker identification, and more. With a word document or a PDF you can simply press “Ctrl+F” at the same time, which will then allow you to find the information you need within seconds.

Here’s how you can do it.

How to Transcribe a Zoom Meeting

Zoom allows you to record meetings or webinars recorded to its Cloud server. However, you must meet the following prerequisites to enjoy this feature:

  • A Business, Education, or Enterprise subscription
  • Zoom Cloud recording and audio transcription feature enabled for your account
  • You must be the account owner or have admin privileges

If you meet the first requirement, you can enable Cloud recording and audio transcription on your Zoom account by following these simple steps:

  1. Log into Zoom’s web portal.
  2. In the left navigation menu, click Settings.
  3. Go to Recording and turn on the Cloud recording toggle button.
  4. On the Cloud recording section, check the Audio transcript box on the bottom and click Save.

Once you’re all set, you can start generating your Zoom transcript.

  1. Start a meeting per usual in your Zoom window and click the small arrow next to the Record button on the bottom panel.
  2. Select Record to the Cloud.
  3. After the meeting ends, Zoom will send you an email letting you know that your Cloud recording is available. You will also receive a separate email once the audio transcript for the recording is available. Both emails will have links to download the recording file and the transcript.

The good thing about Zoom’s audio transcription service is that it’s free and automated. However, you must meet the requirements mentioned above to be able to use it.

Also, the transcripts are produced using artificial intelligence—a cheaper yet imperfect transcription solution. Automatic transcription software is ineffective when meetings involve large crowds with multiple speakers, background noise, participants use industry-specific words, or complex acronyms.

The Most Accurate Way To Transcribe a Zoom Meeting

macbook pro displaying group of people on a zoom call to be transcribed later

Ditto Transcripts uses a carefully selected, rigorously tested, and criminal background checked pool of human transcribers trained in specific industries to produce transcripts with 99%+ accuracy.

AI transcription apps can’t even begin to compete with the human brain when understanding intricate conversation details, which is precisely where our company shines.

Plus, we are fully flexible and can work within your budget and schedule, helping you find the right combination of speed and affordability for your needs.

To get set up, follow the steps below:

  1. Click the Contact Us button above.
  2. Fill out a form with your information and project details. You will then receive a confirmation email informing you that we’ve received your request and are looking into it.
  3. For immediate service, you may call us at (720) 287-3710.

You have two options for sending a file: You can either send it through our secure portal or mail/drop off a hard copy at our office located at 3801 E Florida Ave., Suite 500, Denver, CO, 80210.

Your file will be carefully handled by your dedicated account manager, quality assurance manager, and experienced transcription team, ensuring a fully personalized transcription experience from start to finish.

Our team will work hard to return your file within your chosen time frame. Once it’s ready, we’ll send your error-free transcription online by email with our secure online file server, or you can pick it up at our office.

With Ditto Transcripts, you’ll spend 25 to 50% less than if you hired a court reporter, and we can assure you that every penny you pay us is worth it.

Tips for Transcribing Zoom Meeting Recordings

person holding ballpoint pen writing on notebook

Whether you choose auto transcription or hire a company, it’s important to provide clear audio files to generate accurate transcripts. It’s also essential to understand the steps you can take to ensure your files are handled with the utmost confidentiality.

Here are some tips to remember when recording/sending a Zoom meeting for transcription.

Tip #1: Maximize your video and audio settings

No matter what device you’re using, follow the best practices on input and output device placements and positioning recommended by Zoom professionals to get the best meeting audio quality.

If you’re using a smartphone, ensure it has enough battery to last several hours so it doesn’t die during the meeting. Using good-quality headphones with a microphone instead of built-in speakers and microphones is advised for laptops or desktops.

Tips #2: Check your provider’s security measures

When hiring a third-party transcription company, check its privacy policy and ensure it meets your expectations. This is crucial, especially if you send sensitive information files.

Ditto Transcripts takes transcription security seriously. We implement many features to ensure your files are safe and secure before, during, and after transcription.

Our transcriptionists sign NDAs and confidentiality agreements and undergo a criminal background check before working on any client project. Ditto is also HIPAA, and CJIS compliant.

We’ve been in the industry for a long time, providing medical transcription services, legal transcription services, law enforcement transcription services, and business transcription services since 2010.

Advantages of Transcribing Zoom Meetings

As you’ve learned, there are specific steps you must take to get your online Zoom meeting transcription. But trust us when we say every ounce of effort dedicated to the process is worth it.

Transcripts are a gift that keeps on giving. Here are some benefits of transcribing Zoom meetings.

Go-To Source of Information

Most meetings last 45-60 minutes, and not everyone wants to review the meeting minutes or rewatch the entire tape to get a single piece of information. Transcriptions allow you to quickly find crucial data, such as dates, schedules, tasks, deadlines, or queries.

Transcripts are essential if your business must meet specific compliance standards. But even if your company is not under any legal mandates, transcribing your meetings will help you avoid complications in the long run. For instance, when a disagreement ensues within your organization or between your company and a client, transcripts of meetings or calls will help resolve such cases much faster and easier.

Accessibility

Transcripts make information available to people with different abilities and learning capacities. Individuals who are hard of hearing or those who prefer to learn by reading will significantly benefit from having transcripts of meetings available to them.

Effective Documentation

If all your Zoom meetings are transcribed, you get to build an archive of information you can review when making critical decisions, identifying strengths and weaknesses in your strategies, and implementing plans for your organization.

Boosts SEO

Search engine crawlers can’t access or index video material, so no matter how great your content is, it will be challenging to improve your rankings. If you include a transcript with your video recording, you will greatly increase your chances of landing on the first page of Google.

Can’t I Transcribe a Zoom Meeting Manually?

It’s perfectly reasonable to expect that you’d be able to transcribe your Zoom recordings on your own. However, those who try quickly learn that it’s a much more complex and painstaking process than they assumed.

The industry standard for a transcription service is four hours of transcription time for every hour of audio. For an amateur, it’s likely to take significantly longer, like 10 times longer, if you have zero experience.

A transcribing service can get you the data you need from your audio files or video files with accuracy, affordability, and a turnaround time that fits your deadlines.

Need Zoom Transcription Services?

Zoom transcripts are extremely useful if you want more effective documentation, increased accessibility, and easier access to important information.

If you need a reliable and accurate transcription service provider, Ditto Transcripts is here to help. Our highly trained, U.S.-based human transcriptionists are adept at handling any quality audio. With our 12+ years of experience being a full-service transcription company, you will get back completed transcripts with a 99% accuracy percentage guaranteed or your money back.

You’ll have plenty of information to share in your newsletter, blog article, or social media post if that is how you will use your completed transcripts.

We transcribe:

  • Business Meetings
  • Interviews
  • Conferences
  • Legal Events
  • Webinars
  • Sermons
  • Press Briefings
  • Group Discussions
  • Lectures
  • Focus Groups
  • And More

Ditto Transcripts handles anything to everything to ensure accurate, affordable documents for all of your projects with a fast turnaround time. You can learn more by calling us at (720) 287-3710, or filling out the contact us form at the top of any page on our website

Looking For A Transcription Service?

Ditto Transcripts is a U.S.-based HIPAA and CJIS compliant company with experienced U.S. transcriptionists. Learn how we can help with your next project!