Medical Transcription Services For Private Practices

The phrase “medical field” is almost synonymous with “paperwork.” 

Studies have found that clinical physicians spend one to two hours on top of their regular 8-hour work day to keep up with daily paperwork. If you run a private medical practice, you know the feeling of trying to understand rambling record notes and dictated recordings at the end of the day. There’s no shame in that, just like there’s no shame in outsourcing the tasks to a professional. Here is where transcription services for private practices come into play. 

A medical transcription provider like Ditto Transcripts converts your audio or video patient recordings into crystal-clear documentation.  

So, let’s talk about how medical transcription from a company like ours saves time and money.

Benefits of Transcription Services for Private Practices

The process of transcription is fairly straightforward. We take your audio or video recordings (patient consultation, dictations, etc.), and then we convert them to digital text files in the format or templates of your choosing. 

Doing so can have a surprising number of benefits for your private practice. Here are some of them: 

It’s a Big Time Saver

As we already know, doctors spend an inordinate amount of time manually recording patient histories, consultation notes, lab data, and various records by hand. Administrative staff also spend hours organizing details, assigning codes, filling forms, and handling other record-keeping tasks. This takes away from patient-facing activities.

Transcription services eliminate the need for manual documentation, reducing time spent doing essential, pesky paperwork. Doctors, nurses, and other support staff can simply provide verbal accounts and recordings, and professional transcriptionists fluent in medical terminology can take over the process and provide accurate transcription. It doesn’t end with clinical documentation and patient records, though. 

Transcription services can handle all associated admin work and documentation services for private practices, from information organization to electronic health records (EHR system) or electronic medical records (EMR system) data entry. This saves healthcare professionals countless hours and allows them to focus more on patient care, leading to less stress and burnout. 


Hiring in-house medical transcriptionists can become very expensive. Hiring costs, salaries and benefits, equipment and office space, and sundry expenses can cost as much as $100,000 per year per transcriptionist— and that is better spent elsewhere, like investing in new medical equipment or additional services for advanced patient healthcare. 

Outsourcing your transcription to a reliable medical transcription provider lets you reduce those costs by as much as 60%. Private practitioners looking to streamline their documentation process will be hard-pressed to find a more cost-effective way than transcription solutions. 

Consistency in Documentation

Dealing with inconsistent, disorganized records can be a huge pain. You can avoid that by letting us take care of your transcription needs. Our quality transcription services offer unparalleled customizability to help improve record standardization. 

Uniform records reduce ambiguity, enhance readability, and improve data structure so doctors and other private health professionals can peruse records with little fuss. 

It doesn’t matter if it’s simplified templates for treatment plans or customized formats for specialty EMR/EHR programs—we’ll work with you to tailor your transcripts according to your requirements and make everything as smooth and streamlined as possible. 

Transcribed documents can also be archived easily and are digitally searchable. 

Swift Turnaround Time

Transcription can be an arduous, time-consuming process. Poor audio recording quality and customization requirements also add to the time it takes to produce transcripts in-house. 

It’s just one thing after another, and before you know it, you’re buried up to the neck in paperwork again. Our transcription service offers fast turnaround times and can provide transcripts as fast as within 4 hours. 


Have you ever had too much transcription work in one week and then too little the next week? Manpower and other resources are wasted trying to anticipate or adjust to changing transcription needs. 

One of the best characteristics of outsourced transcription companies like Ditto is that we take care of scaling issues for you. We can adjust to dictation and transcription volume with little to no notice. 


Transcription services can make running a private practice way more efficient. Instead of digging through piles of handwritten notes to piece together a patient’s story, their full history is neatly organized in one digital profile. 

Test results, treatments, or follow-ups are right there, too. Our transcription team can extract key details from diagnosis notes, consult letters, and tagging info for a clearer overview of overall patient health. 

Our transcripts also result in digitally searchable audio recordings, making finding and connecting dots across patient data a breeze. Less time wasted on paperwork means more time for patients. Doctors can instantly access accurate records to make better care decisions.

How To Choose The Best Medical Transcription Service For Your Private Practice

All the benefits discussed above can only be received by private practices if they choose a reliable and secure transcription service. Otherwise, the transcription company would burden the private practice with low-quality and inaccurate transcripts, unreasonable rates, and inconsistent documentation, seeping into the practice’s workflow and disrupting its overall patient care quality while costing more. 

To that end, let’s see what qualities you need to look for when choosing your provider: 

Accuracy And Reliability

Accurate records play a huge role in healthcare quality. Maintaining accuracy ensures patient medical records are reliable and geared toward the fastest and most appropriate care. Even small transcription errors could negatively impact treatment, prescriptions, or procedures. 

High standards, editing, and stringent quality control measures prevent mistakes that could put patients at risk if transcripts are used for decision-making. Always choose reliable transcription companies with above-average accuracy rates. 

Here at Ditto Transcripts, we guarantee 99% accurate rates in all transcription results for the healthcare industry. We don’t use automated transcription or speech recognition technology; we are a 100% human-powered medical transcription company. This allows us to stay above the industry average in accuracy and gives healthcare providers the best transcription service that money can buy. 

Safe, Secure, & Private

Healthcare practitioners are required to maintain secure records of patient information. 

For example, mental health professionals like psychiatrists are provided with sensitive details regarding their patients’ mental state—which can negatively impact their patients’ lives if said details are made available to the public. 

All medical information is protected under the Health Insurance Portability and Accountability Act of 1996, or HIPAA. Under the same act, outsourced providers like transcription services can meet rigorous security requirements and get HIPAA compliance. 

Dozens of medical transcription companies claim that their services are secure, however, only a few can put their money where their mouths are and meet regulatory requirements to earn that claim. 

To illustrate, there are only a handful of HIPAA-compliant medical transcription companies out of the dozens in the market today—and Ditto is one of them. 

Ditto Transcripts offers clients a wide range of security and privacy protocols to protect every byte of data that passes through our transcription platform. 

Here are just a few of our security measures in place: 

  • Detailed Reporting and Tracking Features
  • Individually Defined User Access Levels
  • Individual User Names, Passwords, and PINs (immediate deactivation upon request)
  • Scaled Network Redundancy
  • Virtual Private Network (VPN) Integration
  • Dedicated Data Centers
  • SSL 256-bit Secure Encryption

Service Costs

Cost and quality have an uneasy balance in transcription services. Cheaper services often cut corners that risk accuracy, such as random typing pools, lack of editing, and little to no quality control. These services end up costing private practices more in the long run. Remember, cheap doesn’t always mean good. 

On the other hand, premium vendors with high (and unreasonable) fees can severely impact budgetary constraints. And just like with cheap services, more expensive cents per line don’t always mean better service. 

Look for a transcription provider that can balance their quality of service and pricing models. Ditto Transcripts has the best of both worlds, as we provide several options based on turnaround times without compromising quality. Our 99%-accurate and 100%-secure transcription services come at affordable rates to match any and all budgets. 

Excellent Customer Support

Even reliable services require good support to address the occasional issue quickly. Responsive customer service prevents problems through guidance and saves time resolving them when they rarely occur. Prioritizing companies located in the U.S. can give you a great advantage, as queries and concerns can be addressed within the usual work hours.

Ditto is a 100% U.S.-based company that offers customer support through phone, email, and even fax. Contact us for any concerns or queries at any time, and we will be happy to get back to you immediately.  

Choose Excellence. Choose Ditto

Private practices hold patient satisfaction as their top priority.

Meanwhile, private practices are our priority. 

Always choose a medical transcription service company committed to providing your private practice with the best service and transcription quality at affordable rates. In other words, choosing Ditto Transcripts means you get the job done correctly the first time and on budget. 

Ditto Transcripts is a HIPAA-compliant Denver, Colorado-based transcription services company that provides fast, accurate, and affordable transcripts for individuals and companies of all sizes. Call (720) 287-3710 today for a free quote, and ask about our free five-day trial.

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