Safe and Secure Law Enforcement Transcription Services

Law vs. Disorder

Police officers and investigators dream of extra hours in the day. They prefer staying behind the wheel of their patrol cars, not behind desks grinding away at transcribing reports and interviews late at night. Shaky morale. Potential for burnout. When reputations are on the line, we put ours out there with you. We’re here to handle any to all of your law enforcement transcriptions.

By the book is a phrase we understand—and well. We value punctuality and accountability. And we never cut corners. Integrity is everything. Case closed.

Police Transcription Services: Keep Your Officers and Investigators on the Job

There’s no doubt about it, police agencies are overloaded with work and short on resources. One of the most important yet time-consuming tasks is law enforcement transcription. That’s why time and accuracy are two areas where criminal justice transcription makes a difference; without a quick turnaround, accurate interpretation, and a format acceptable to the prosecutor or district attorney’s office, the system fails to function. 

For every hour of dictation, it takes four to five times to convert the contents of each file to written text. That means officers spend too much of their time on reporting. It takes them out of the field and away from doing more of the activities that keep the community safe. 

Our specialized team provides the best online transcription services for the law enforcement and criminal justice industry. At Ditto, we know that being the best is more important than being the biggest. This is why we offer reliable transcription services for law enforcement with personalized support, no matter what.

Use Ditto, and cases close fast, and your agency avoids the risk of losing cases due to violated statutory requirements.

Ditto Provides Services to Hundreds Of Law Enforcement Agencies.

  • Police Departments (Loveland PD, Colorado Springs PD, Indianapolis PD)
  • Sheriff’s Offices (Jefferson County)
  • Federal Agencies (FBI, DEA, National Parks)
  • State Patrol and Police (Washington State Patrol, Colorado State Patrol, and (Arkansas State Police)
  • Private Security Firms
  • Detective Agencies
  • Forensic Labs

Let us become an extension of your agency. We provide a pay-as-you-go system. There’s no need to sign a long-term contract to utilize our industry-leading professional transcription services. 

We can help process whatever volume of work you need help with. From a single internal investigations matter, to overflow assistance when your police department or sheriff’s office is too busy to keep up, we can help ease the officers’ or your investigator’s daily workload.

Clients that use our services have reduced their staff’s overtime hours, helping to improve morale and saving the department money. Not to mention our platform is easy to use and makes accurate law enforcement transcription easier than handwriting or typing reports.

Some of the File Types We Transcribe For Law Enforcement Departments:

  • Court proceedings & depositions
  • Interviews, interrogations, confessions
  • Investigative reports or notes
  • Spanish interviews
  • Testimony
  • Body cam & vehicle cam audio
  • Verbatim transcriptions
  • Jail calls 
  • Correctional facility usage
  • EMS & 911 communications
  • Accident reports

When it Comes to Services For Law Enforcement Agencies, Ditto Transcripts Delivers:

  • 99% accuracy for all law and legal transcription needs – guaranteed
  • 100% on time with electronic file delivery in 24 hours or less, if needed
  • 50% more affordable than standard internal hourly rates
  • Capable of transcribing bodycam footage
  • Customized, print-ready format for your DA and certified for court use
  • Highly trained U.S.-based law enforcement transcribers are CJIS-compliant and have clear criminal backgrounds
  • Spanish and German transcription and translation services for interviews, statements, jail, and 911 calls
  • Upfront transparent per-minute pricing
  • Toll-free telephone dictation, telephone support, and a free iPhone app
  • Unlimited customer support services
  • No long-term contract required

Our Top Priority is Delivering Safe, Secure, and Accurate Transcriptions With A Quick Turnaround

Ditto is a Denver, Colorado transcription company and believes maintaining confidentiality is critical in police case preparation. 

When it comes to data protection, our secure law enforcement services are worry-free. Each transcriptionist undergoes an extensive criminal background check and must adhere to our signed confidentiality and non-disclosure agreement. Not only that, we hire only U.S. transcriptionists and will never send your work overseas.

Using our top-notch law enforcement transcription solutions from Ditto is an advantage over in-house transcription because one ill-advised information leak or an accidental breach of confidentiality can result in devastating consequences. 

Ditto’s secure file-exchange system, which we use for online law enforcement transcription, protects your sensitive video and audio files and can provide detailed tracking reports for a file’s history. We offer 24-hour completion time as well as rush services upon request.

Some of our security features include:

  • CJIS compliant
  • Individual Usernames, Passwords, and PINs
  • Detailed file and user tracking reports
  • Limited user access can be set for individual users
  • SSL 256-bit Secure Encryption

Don’t take our word for it; ask our clients. We currently work with all types of law enforcement agencies across the US, including state police agencies, sheriff’s offices, and more. We have worked with the US Navy and the FBI in the past. We pride ourselves on being the US’s best law enforcement transcription services company. Please ask for references and find out for yourself. Our law enforcement transcription pricing is also industry-leading, transparent, and easy to understand.

Determine your budget with our calculator.

Determine your budget with our calculator.

Secure and Confidential Transcription: Lower Your Blood Pressure Knowing We Recognize It.

We pride ourselves on security and confidentiality. Detectives, patrolmen, and records staff will have secure access to transcribed records and reports 24/7. Along with being CJIS compliant, our services are also HIPAA compliant. Our servers and data centers have security features, including:

  • Detailed Reporting and Tracking Features
  • Individually Defined User Access Levels
  • Individual User Names, Passwords, and PINs (immediate deactivation upon request)
  • Scaled Network Redundancy
  • Dedicated Data Centers
  • SSL 256-bit Secure Encryption

Please review our pricing options for law enforcement transcription services.

How We Process Audio/Video for Law Enforcement Transcription Services

As audio and video recording technology advances, outsourced law enforcement transcription allows you to stay ahead of the curve. Today, police cruisers now offer law enforcement professionals the ability to verbally dictate and record traffic accidents or violations as they occur or immediately thereafter.

Officers in the field can carry handheld digital recording devices for similar purposes. This gives the police officer the ability to record his or her thoughts or notes on-site without the need to try and remember everything later. Audio and video surveillance equipment has also gone digital. Law enforcement professionals can now hide micro-cameras and recording devices in the most discreet places.

Law enforcement transcription is no different from any other professional service type. After receiving the digital or analog video or audio file, we carefully listen to the source material and transcribe it verbatim to a written format. Once the transcript is finished, it is rigorously reviewed and proofread to ensure complete accuracy.

When your transcript is finalized, we return it to the client in the desired digital or hard copy format. The transcription can be delivered in multiple digital formats and professionally printed documents if requested. The law enforcement transcript can be securely archived indefinitely for the client’s benefit. When necessary, law enforcement transcripts can be certified and/or notarized.

Completion time can vary when producing accurate law enforcement transcription services for police agencies. Twenty-four to forty-eight hours is the norm for a police transcription assignment of average length. However, it is not uncommon for bulk projects to take anywhere from one to two weeks. 

Ditto Saves You Money With A Fast and Accurate Turnaround Time

The cost of using a high-quality transcription service provider might be one of your first thoughts when considering how to improve your documentation process. And thanks to budget cuts, it’s easy to think of paying per page as a less efficient solution over the long term. However, this is not necessarily as simple as it might appear. 

When you do your own transcription, you pay for recording and playback devices and the technology and support. For every hour of recorded audio (i.e., dictated police reports), transcribing each file’s contents is one task that takes 10-15 times that. This often results in paying overtime as officers are bogged down with paperwork, spending too much time transcribing their reports. The result? Your law enforcement officers aren’t out in the field protecting the community.

That’s why dictating straight into the smartphones your officers already have and using Ditto to transcribe the audio is your best bet to save your department both time and money.

Ditto Also Provides Translation Services

Hundreds of clients in our home state of Colorado and states coast to coast have entrusted us with their translation needs.  We can translate law enforcement reports, judicial evidence, or practically anything in between English, Spanish, German, French, and Arabic.

Connecting with international communities is the key to increased accessibility and rapid growth, and we’re eager to help you achieve these critical business or legal goals.

Enterprise Law Enforcement Transcription Solutions

It doesn’t matter if your law enforcement agency needs a couple of transcripts per week or you have 250+ sworn officers and need 10+ hours of audio transcribed daily.

Enhance your department’s efficiency with a dedicated, proven solution utilizing Ditto’s enterprise transcription services. Anywhere from a traffic report to a homicide investigation, we’ve got you covered.

Security Compliance For All Law Enforcement Transcription

Just because we offer transcription at scale doesn’t mean we can slack off on security. Our rigorous security measures cover recording and transcription processes to keep your data safe and confidential. 

If that’s not enough for you, we’re also CJIS-compliant. Agencies from every level around the country trust us with their transcription needs. 

Perks Of Enterprise Transcription Services

Scaling doesn’t deter us; we provide the same level of service for all law enforcement agencies, regardless of volume. Our law enforcement enterprise transcription services provide the following:

  • Speaker identification
  • Verbatim transcripts
  • Redaction of sensitive information
  • Provisions for software integration
  • Increased collaboration
  • Improved case management and decision-making 

Scalable Solutions At Affordable Prices

Our law enforcement transcription services provide a cheaper alternative to in-house hiring without compromising accuracy and quality. In fact, we offer higher accuracy and quality than your regular in-house transcribers. 

Our standard transcription services start at $1.75 per audio minute. With such low rates, you get the services of expert transcriptionists with years of experience in law enforcement transcription, rigorous quality assurance processes, and the highest security standards in the industry

We also offer faster delivery times or more economical rates for different budgets.

Please call (720) 287-3710 for enterprise law enforcement pricing.

Let’s Talk.

Ditto’s police transcription services will save law enforcement departments time and money. If you want to improve efficiency by outsourcing your highly confidential transcription needs for law enforcement, finding the right transcription company takes time. You want to ensure you choose a transcription company with a specialized transcription team that completes the job on time and with 99% accuracy.

The legal and law enforcement community trusts Ditto for transcription services of the highest quality and at cost-effective prices – and so can you! Ditto Transcripts’ legal and law enforcement transcriptionists also support court reporters, courthouses, law firms, legal administrators, and self-prepared litigants.

To discover if Ditto Transcripts is right for you, contact us at (720) 287-3710. Ask for a member of our management team, and we’ll be happy to answer your questions and walk you through the process of obtaining transcription solutions at an affordable price for your agency.

We are honored to be associated with these badges of honor.

We take pride in assisting law enforcement agencies across the United States with their police transcription services needs. Among the dozens we currently work with:

law enforcement client logos
law enforcement transcription services clients

Ready for easier, more accurate transcription?

Ask us anything about transcriptions.
Accuracy. Turnaround times. Delivery. Anything.

We take all your good words seriously.
Even the ones describing us.

Henry La Mar

Retired Major, Arkansas State Police

Ditto Transcripts is transparent about how they operate and can show proof about every claim they make like insurance, security, and compliance. And my investigators were able to be out in the field instead of typing interview transcripts all day.

Melissa Hart

Great service, fair pricing, fast turnaround.

Steve Stith

The transcript was done perfectly. It was just as I asked for and done quickly! I also love that in a couple of instances, the recording was inaudible, it was time-stamped and marked for me!

Stephanie M

I needed 911 calls transcribed same day for a custody case, and they were able to get them back to me in less than 2 hours at a completely affordable price (30$ for two files). Could not be happier with the speed of service, quality of product, and the customer service team who was very prompt in all correspondence.

Laura Bachman

The Department has used this service for over a year. Your office was always very responsive and helpful.