For many, voice memos are the quickest way to capture important information or discussions. They’re becoming so popular that over 7 billion voice messages are sent daily on WhatsApp alone. However, utilization comes with challenges, especially when voice memos pile up. They can be difficult to track, organize, or analyze. They can be lost in the audio folders with hundreds of similar files or hard to interpret due to poor recording quality. In the legal field, both voice memos and paperwork overwhelm legal professionals. To keep track, they can seek legal transcription services to organize the information accurately. For all else, a professional transcription service that transcribes your voice memos to text solves all of these problems.
In This Article You’ll Know How:
- Voice memos are powerful tools for capturing ideas, reminders, lectures, and conversations, but transcribing them makes them searchable, organized, and easier to use.
- Turning voice memos into text improves accessibility, collaboration, and productivity—while also benefiting visual learners and individuals with hearing impairments.
- Automated transcription may be quick and affordable, but professional human transcription like Ditto Transcripts ensures >99% accuracy, security, and reliability for legal, medical, and business use.
What Is A Voice Memo?
A voice memo is a short recording—a voice note or audio message—usually created using a phone or a computer. It’s a way for people to record or perhaps send messages like leaving a voicemail. These short recordings are often used in applications like WhatsApp, Telegram, or Messenger—any messaging apps.
For the average person, voice memos can be quite helpful when conveying long or emotional messages—as reported by 52% of messaging app users—or when adding personal touches to communication.
However, for people like researchers, these voice memos are typically used to record crucial details, which can then be shared with others or saved for later reference.
Most Common Uses Of Voice Memos
Voice memos can be useful in many situations. However, below are some of the most common ones.
| Uses | Description |
| Capture Ideas | Never lose a fleeting thought or brainstorming session by recording it on the go. |
| Remember Lectures | Ditch the frantic note-taking and record every detail of a lecture or meeting for later review. |
| Set Voice Reminders | Make reminders more engaging and personal by speaking them instead of typing. |
| Easy Note-Taking | Capture information with your voice in situations where typing is inconvenient or impossible. |
| Record Conversations | Easily record interviews, conversations, or important discussions for future reference. |
| Practice Presentations | Refine your public speaking skills by recording yourself practicing and identifying areas for improvement. |
| Dictate Text | Skip typing and easily transcribe notes, emails, or documents with voice dictation. |
| Enhance Creativity | Spark new ideas and explore thoughts more freely by talking them through and recording them for later review. |
Common Ways To Record Voice Memos
Now that we understand how voice memos are commonly used, let’s move to the other side and discuss how you can record your voice memos.
iOS or iPhone Voice Memos
For iOS users, Voice Memos is the best bet. It’s a built-in application for most iPhone, iPad, and iPod Touch models. It has a user-friendly interface, and the best part is the iCloud integration, which makes it easy to share, download, or export voice memos with all of your Apple devices.
Moreover, the application has basic editing features like trimming audio, deleting sections, or organizing them into folders that can be easily accessed later on—super handy.
To get started on saving voice memos, locate your Voice Memo app, then:
- Position your phone about six inches away from your mouth at a slight angle.
- Tap the Record button (red circular button) to start recording. An orange dot will appear at the top of your screen to indicate that the app is recording.
- Record the voice memo, then press Stop Recording (red square button) when done.
- Review the voice memo and make edits if necessary.
Android Audio Recorder
Android devices also come with a pre-installed audio recording application, although the exact name of the application may vary depending on the brand or the device’s Android version.
Much like iOS’ Voice Memos, this application allows people to record voice memos using the device’s microphone. Some versions offer basic features like editing and adding notes.
To record using the Android audio recorder, follow these steps:
- Locate the Audio Recorder app on your phone.
- Position your phone about six inches away from your mouth at a slight angle.
- Press the Record button (red button) when ready to record.
- Record the voice memo.
- Press Stop when done (red button at the lower-left side of the screen) and save your memo using a unique file name.
- Expand the … button to share through your chosen messaging or email app.
Android’s audio recorder can also be integrated with Google Drive—it’s not integrated by default—allowing people to back up their recordings to the cloud and access them from other devices.
Mobile Transcription With Human Accuracy
There’s another option for those looking to get the convenience of a mobile transcription app and the accuracy of a human-powered transcription provider. We’ve partnered with Webshuttle Dictate to offer real-time recording of any business meeting, patient checkup, hearing, or police interview. You can download the app through the iOS App Store or Google Play.
Webshuttle doesn’t work like the usual apps; you can dictate and send your recording straight to us through secure cloud-based servers.
From there, our human transcriptionists can access the recordings, create the transcripts, and notify you once the audio transcription is complete. You can then view your completed transcripts or add electronic signatures if required.
The app works best with an internet connection, but there’s no need to fret if you are temporarily out of range. Any recordings made offline are saved locally and uploaded when your device connects to a network.
Tips To Improve Voice Memo Recording
It’s in your best interest to improve the quality of your voice memos, regardless of whether you want them transcribed. So, here are the best tips to enhance recording quality from professionals:
- Use an external microphone and pop filter whenever appropriate
- Find a quiet environment to record
- Speak clearly and don’t rush
- Hold the microphone about six inches away at a slight angle to avoid “b” and “p” pops
- Select the right recording settings (not available on all apps)
- Test and adjust as necessary
- Edit your recordings
Benefits Of Transcribing Voice Memos
Let’s discuss the benefits of transcribing these voice recordings.
| Benefit | Explanation |
| Better Searchability | Transcripts let you quickly search for keywords or phrases instead of listening to entire recordings, saving time—especially with multiple or lengthy memos. |
| Better Organization & Collaboration | Text versions can be categorized, tagged, or grouped into folders. This improves team collaboration by making information easier to find and share. |
| Enhanced Comprehension | Many people understand and retain information better by reading. Transcripts allow highlighting, annotating, and reviewing content at one’s own pace. |
| Increased Accessibility | Written transcripts make voice memos accessible to individuals who are deaf or hard of hearing, ensuring inclusivity and compliance with accessibility guidelines. |
| Smoother Editing | Editing text is easier than re-recording audio. You can combine, revise, or repurpose memos more efficiently with written transcripts. |
| Integration With Other Tools | Text transcripts can be copied into note-taking apps (Evernote, Google Keep) or attached to project management tools (Trello, Asana) for better workflow integration. |
| Multilingual Support | Transcripts can be translated into other languages, helping reach global audiences or serve as a study aid when learning new languages. |
| Data Analysis | Text can be processed with analysis tools (e.g., sentiment analysis, theme extraction) to identify patterns in feedback, research interviews, or other collections of memos. |
Ways To Convert Voice Memos To Text
Now that we know the benefit of transcribing voice memos, what’s the best way to do it? Well, there are two primary ways.
1. Automated Transcription
AIs are improving at chess nowadays, and these bots power automated transcription services with speech-to-text software. Although this method of transcribing audio is much faster and cheaper, you should know that the accuracy of automated transcriptions is only 61.92% – at best.
This means that using AI to transcribe your voice memos will result in errors, words, or phrases that don’t make sense, making automated transcription unsuitable for crucial voice memos where accuracy is paramount.
However, these services can be convenient for casual recordings or situations where accuracy is optional. Automated transcripts are a cheap and quick solution if you don’t intend to use the results in a professional or business setting.
2, Professional Transcription Services
Professional transcription services are your most practical option for voice memos that demand the highest accuracy possible, such as those in legal, medical, research, or business contexts.
Service providers like Ditto Transcripts have skilled human transcriptionists who can provide over 99% accuracy in any transcription project. While this option may be a bit costly compared to the automated ones, the superior accuracy ensures that important information in your audio file is precisely captured—which is what matters most.
Every word matters when dealing with crucial recordings, so opting for professional transcription services is an investment worth every penny.
| Aspect | Automated Transcription | Professional Transcription Services |
| Method | AI-powered speech-to-text software | Human transcriptionists with expertise |
| Accuracy | ~61.92% at best (prone to errors, misheard words, nonsensical phrases) | 99%+ accuracy, highly reliable |
| Speed | Very fast (almost instant) | Slower (depends on project size, usually hours to days) |
| Cost | Much cheaper, often low-cost or free | More expensive due to human effort |
| Best For | Casual recordings, personal notes, or when accuracy isn’t critical | Legal, medical, research, business, or any context where precision is crucial |
| Limitations | Errors can distort meaning; unsuitable for important or professional use | Higher cost compared to automated options |
| Key Value | Convenience and affordability | Reliability and accuracy — every word captured correctly |
Almost every time, a transcript should be perfect word-for-word. A verbatim account of a recording serves various purposes, and in some cases, it can be a matter of life and death or huge money on the line. Inaccurate transcripts can be costly when everything goes wrong.
Benefits Of Ditto’s Professional Transcription Services
Have Ditto Transcripts convert your memos into professional text formats and enjoy the following benefits:
| Feature | Advantage |
| Fast Turnaround Times | Ditto Transcripts offers the completion of transcripts in as little as twenty-four hours for urgent needs, with options for more extended turnaround times that provide greater cost savings. |
| High Accuracy | We offer 99% accuracy on all transcription projects of any size. |
| Affordability | Ditto offers competitive and transparent legal transcription pricing for professional services at accessible rates. |
| Customization | Transcripts are prepared precisely as required, adhering to specific rules, formats, and templates. Our results can also be tailor-fit for easier integration into workflows, processes, productivity tools, and other platforms. |
| U.S.-Based Human Transcribers | 100% US-based human transcribers to ensure the highest level of accuracy and security at every step. Robots need not apply. |
| Dedicated Point Person | Clients are assigned a consistent professional familiar with their industry’s lingo, improving communication and service quality. |
| Security | Voice messages during personal or business activities can contain sensitive information that can cause damage if misused. That’s why here at Ditto, we offer the highest security for transcription. Our services are CJIS, HIPAA and FINRA-compliant, so your voice memos are safe with us. |
| Free Trial And No Long-term Contracts | Try our services to see if we’re a good fit. Once you’re satisfied, you can sign up for our services on a pay-as-you-go basis. |
| Wide Range of Services | Besides general transcription, our services extend to medical, legal, law enforcement, business, academic, and more, including translation and typing services. Our transcribers are knowledgeable in every facet of these industries, so quality and accuracy are assured. |
Unlike other transcription companies, Ditto guarantees a very high transcription rate while complying with security measures like HIPAA and CJIS. The best part? We offer our services at a very affordable rate, but not at the expense of quality. This is why our client testimonials love us.
Ditto Transcripts is a Denver, Colorado-based FINRA, HIPAA, and CJIS-compliant transcription services company that provides fast, accurate, and affordable transcripts for individuals and companies of all sizes. Call (720) 287-3710 today for a free quote.