Doctors and nurses face a mountain of paperwork every day, and it has been like that since the days of yore. The pressure to deliver accurate and timely patient records can be overwhelming, especially when urgent cases demand immediate attention. Medical transcription companies with stellar reputations can help with the paperwork. However, there are many things to consider when you need medical transcription rush orders.
Therefore, healthcare organizations requesting rush transcriptions must organize their affairs. So, how can they streamline their processes so transcription companies can effectively accommodate rush orders?
In this article, you’ll learn:
- Hiring in-house medical transcriptionists can cost as much as $100,000 per year per transcriptionist. Transcription services eliminate the need for manual documentation by reducing paperwork time.
- According to a recent study, AI transcription is, at best, 86% accurate, making it unfit for any type of medical transcription.
- If you’re considering medical transcription rush orders, you need to ensure that your chosen transcription company can accommodate your requests and produce accurate, high-quality results.
Urgent Transcription Requirements in Medical Settings
Hospitals and clinics often encounter situations that require swift documentation of critical patient information. For instance, in emergency departments, physicians must quickly document patient histories, physical examination findings, treatment plans, and so on. Or imagine a surgeon needing to record every twist and turn of an operation as it unfolds.
Sure, AI tools might sound like a quick fix for these rush jobs. However, they’re not quite ready for prime time in high-stakes medical scenarios. The money’s always been on seasoned medical transcriptionists—professionals who have the medical lingo down pat and know the ins and outs of health documentation.
Healthcare providers who can provide prompt and accurate medical transcriptions—without sacrificing the quality of patient care—have skilled transcriptionists on their side.
Medical Settings Where Documentation Is Crucial
Here are certain medical settings where accurate documentation is crucial:
| Setting | Importance |
| Hospital | Ensures continuity of care, supports legal and billing requirements, and aids in quality improvement initiatives. |
| Clinic | Maintains accurate patient records, facilitates communication among healthcare providers, and supports patient safety. |
| Emergency Department | Captures critical information for rapid decision-making, supports medico-legal requirements, and aids in resource allocation. |
| Operating Room | Records surgical procedures, documents implants and medications used, and supports patient safety and quality assurance. |
| Long-term Care Facility | Ensures continuity of care, supports regulatory compliance, and aids in care planning and communication among staff. |
| Home Health Care | Maintains accurate records of care provided, supports billing and reimbursement, and facilitates communication with other healthcare providers. |
| Mental Health Facility | Ensures continuity of care, supports legal requirements, and aids in treatment planning and progress monitoring. |
Rush-Ordering Medical Transcription Projects
Now that’s out of the way, let’s discuss what medical facilities need to improve the outcome of transcription rush orders:
Produce Better-Quality Audio or Video Recording
A crystal-clear audio recording is key for quick medical transcriptions. If possible, the recording personnel should gear up with professional-grade microphones or recorders that cut out the noise. The recording spot matters, too; a quiet room with less acoustics means better sound quality.
For recordings with more than one person talking, smart mic placement is important to ensure everyone’s voice gets its moment in the recording. Speakers should maintain a consistent volume and pace throughout the recording, as sudden changes can make it challenging for transcriptionists to transcribe the content accurately.
Minimize Interruptions and Maintain Continuity
Healthcare professionals should think of their dictation as a one-way conversation—chatting on the side or getting distracted can throw the whole recording off track. Life happens, though, and sometimes interruptions occur. The smart move is to hit that pause button when needed, like pressing pause on a movie.
Once the coast is clear, they can jump right back where they left off to keep the flow as steady as a normal heartbeat. Some dictation systems might be a bit fastidious or need a fresh file after each pause. That’s why it pays to get comfortable with the equipment’s quirks beforehand.
Provide Speaker Identification for Multi-Speaker Recordings
Keeping track of who’s who in multi-speaker medical recordings is a bit of a puzzle for transcriptionists. A single doctor’s voice is a walk in the park, but are two voices manageable? How about three or more? Now, include rapid-fire talk or strong accents, and the transcriptionist’s job gets as complicated as a gear cube.
The key to smooth sailing here isn’t as complicated. Speakers should start by introducing themselves loud and clear—like actors taking their cue. If they can, slowing down their speech and softening those accents can be a significant time-saver and make life easier for the transcription team.
Engage Transcriptionists with Relevant Medical Expertise
Matching the doctor’s specialty to the transcription team’s expertise is always smart. It’s not just about getting the words right; it’s about grasping the whole picture. Specialized medical transcriptionists—like our transcriptionists—can zoom through complex medical matters without constantly hitting the brakes to look things up.
Healthcare professionals should only do business with transcription companies who speak the medical lingo fluently—those who know their anatomy, drug names, and medical jargon inside out. A heart-expert transcriptionist can skim through a cardiologist’s notes as easily as reading a favorite book. The same goes for a cancer expert tackling oncology reports—they’ll capture every detail without breaking a sweat.
Although I understand that finding the right transcription team is like finding a needle in a haystack, it’s essential for speedy transcription projects.
Prioritize Quality Assurance and Compliance Measures
Getting medical transcriptions done fast is excellent. Keeping them first-class and following legal standards is even better. Therefore, healthcare professionals must remember that accuracy and adherence to regulations should still be firm and centered, even when in a rush.
HIPAA compliance, for example, guards all sorts of patient information. Healthcare providers—and even medical transcription companies—should take HIPAA compliance very seriously. As for Ditto Transcripts, we lock down data tighter than Fort Knox with encryption and secure ways to move files around.
To ensure top-grade reliability for expedited orders, we go through each document, checking, double-checking, and triple-checking every nook and cranny of the transcripts.
Benefits of Choosing Ditto As Your Reliable Medical Transcription Services
Here’s why Ditto is your best choice for medical transcription.
Time Savings
According to a recent report, doctors spend, on average, 14 hours per week on paperwork and 9 hours on EHR documentation. Administrative staff also spend hours organizing details, assigning codes, filling forms, and handling other record-keeping tasks.
Transcription services eliminate the need for manual documentation by reducing paperwork time. For example, doctors, nurses, and other support staff can provide verbal accounts and recordings. Then, a professional medical transcriptionist who understands medical terminology can take over the process and provide accurate transcription.
Cost Efficiency
Hiring in-house medical transcribers for the job is also very expensive. Hiring costs, salaries and benefits, equipment, and office space expenses can cost as much as $100,000 per year per transcriptionist.
Outsourcing your transcription to a reliable medical transcription provider like Ditto lets you reduce in-house costs by as much as 60%. Medical facilities looking to streamline their documentation process will be hard-pressed to find a more cost-effective way than outsourced transcription solutions.
Accuracy
Medical providers are well aware of the headaches of paperwork and documentation. Indeed, documentation of medical records is a difficult multi-step process, and any issue can negatively affect the whole procedure. Thankfully, any concern with documentation can be addressed with one solution: accuracy.
One of the most valued advantages of medical transcription is its accuracy guarantees. For example, our medical transcription team works on your audio files, produces the most accurate transcripts possible, and ensures that grammar and spelling are all correct and that every nugget of information is taken down and placed in its proper field.
You might have run across AI transcription services in your hunt. While new and relatively popular, there are better options for accurate medical transcription than speech recognition.
According to a recent study, AI transcription is, at best, 86% accurate, while manual transcription providers like Ditto can reach more than 99% accuracy, even with verbatim transcription.
Consistency in Documentation
Consistent medical transcription from quality providers can help improve record standardization procedures outside EMR/EHR systems. Uniform records take the guesswork out of paperwork, enhance readability, and improve data structure so doctors and other private health professionals can peruse records with little fuss.
In this case, healthcare industry professionals are encouraged to enlist the services of a reliable transcription company, like Ditto Transcripts, to handle their medical data.
Compatibility With EHR/EMR
EHR and EMR systems require medical staff to input patient information into designated boxes. Theoretically, this should speed things up. However, that depends on the user’s level of skill and experience.
Reliable outsourced medical transcription providers like Ditto Transcripts can interface with almost every EHR system on the market. We can take the documentation burden out of your hands, allowing physicians to focus more on their patients and live more outside work.
Here’s how we do it.
- Doctors, nurses, and medical staff dictate patient information, chart notes, histories, treatment plans, medication, and other relevant EHR data.
- Audio recordings are sent to us via our secure cloud interface.
- We assign a skilled medical transcriptionist to produce and proofread the transcripts. Transcribed dictations are converted into PDFs, RTFs, or other text file formats as required.
- We send the completed work back to you. The transcripts, formatted into structured EHR templates, allow your system to read and auto-populate proper text fields using an HL7 interface.
- What’s more, you don’t need to worry about regulatory issues. Ditto Transcripts complies with all HIPAA requirements, processes, and protocols to ensure your data is safe and secure.
Consider Ditto When Looking For Medical Transcription Rush Orders
At Ditto Transcripts, we guarantee 99% accuracy rates for all medical transcriptions we provide to the healthcare industry, all delivered on time, every time. We offer affordable rates, flexible options, fast turnaround times, HIPAA-compliant security, and the best customer service in the industry.
Ditto Transcripts is a HIPAA-compliant, Denver, Colorado-based medical transcription company that provides fast, accurate, and affordable transcription services for hospitals, clinics, facilities, and individual practices of all sizes. Call (720) 287-3710 today for a free quote, and ask about our free five-day trial.
