Onsite Confidential

Transcription Services

Data security is becoming increasingly complex with the growing demand for digitization. If you want to maintain a competitive industry edge, avoid catastrophic legal exposure, and retain the trust of your clients and customers, preserving the confidentiality of their sensitive information is a must.

At Ditto Transcripts, we place the utmost importance on the safety of your business transcriptions. Our onsite confidential transcription services are a high-quality solution when you need more security than remote transcription services can provide.

We Provide Onsite Confidential Transcription Services For Various Projects

Our team will fulfill your transcription needs in person and work inside your offices, conference center, or any other location you need for the entire duration of your project. This way, you will always have total control of your data. We can cover the following transcription tasks for you:

Team Business Meetings 

Business meetings can run for hours, resulting in lengthy discussions among multiple individuals. 

You can always ask a team member to take meeting minutes, but you can’t expect them to provide a verbatim transcription. This can lead to significant holes in your record. Also, assigning note-taking to an associate means they can no longer engage with the group and contribute valuable ideas.

Onsite confidential transcription solves this problem by allowing your team members to focus on their tasks, enabling them to be at their most creative and productive.

Recording a meeting for remote transcription may be a good option—at least some of the time. In some instances though, it may be necessary to have a transcriptionist in the room to catch vocal inflections and other non-verbal communication that needs to be recorded. 

You may consider using automation or voicel recognition software as a cheaper transcription alternative. However, there are significant disadvantages to these transcription solutions

AI will not accurately transcribe a noticeable percentage of the audio. Which means you will have to do a lot of editing yourself in order to get an accurate transcripts. Additionally, voice recognition takes time to “train” itself to match the speaker’s voice, which can be impractical with team meetings featuring several speakers. You will also need to know where they store your data to make sure it is on secure servers and not available to be hacked or stolen.

Law Firms Preparing for Litigation 

Lawyers and their support teams work extended hours to prepare for litigation. These prep sessions can involve detailed interviews, brainstorming, and discussions about the order and presentation of evidence at trial.

Instead of referring to an assortment of personal handwritten notes or appointing a legal secretary or paralegal to type notes, bringing in a professional to transcribe your practice sessions, interviews, and other work meetings is a much better option. 

Our confidential onsite transcription services will provide a complete and properly formatted document, making trial preparation much more efficient. Having us onsite using your in-house computer systems to prepare the transcripts will also help keep your data, information, and strategy secure. 

Professional Records and Notes

Medical facilities and legal firms can also benefit from confidential onsite transcription. For example,   physicians may dictate notes, jot down information down on paper, or receive written medical records from other providers. We will consolidate these documents and convert them into your preferred format for increased efficiency and ease of access.

We can do the same for a law firm’s documents. Attorneys often accumulate vast quantities of documents in preparation for a trial or case. These documents are sometimes old, faded, or hard to read. Onsite transcriptionists can help preserve the originals and create a coherent digital file for more efficient use.

Beyond medical and legal services, onsite transcription can also be helpful for call centers, law enforcement agencies, corporations, newsrooms, or film and media companies looking to have interviews, meetings, or other records transcribed on a contractual basis.

Why Choose Ditto Transcripts?

Secure and confidential onsite transcription 

Your company may be exposed to serious legal consequences if your confidential business data is compromised due to unreliable or unscrupulous practices. With us, you won’t have to worry about security breaches.

Ditto Transcripts prioritizes confidentiality and can expertly handle your sensitive information. With our trusted onsite transcription services, we can protect your data from premature or unauthorized disclosure to comply with HIPAA, CJIS, and other regulations.

From accurate transcription records of weekly corporate board meetings to records backlog, our experienced team of transcriptionists provides contract transcription services for any industry.

Flexible onsite transcription options

Remote transcription services are great for accessibility and convenience but aren’t always the best fit for every project, including live events or tasks requiring increased confidentiality. In such cases, Ditto Transcripts is your go-to partner. 

Our team’s flexibility meets a wide range of unique onsite transcribing needs, from one-time assignments to contract projects lasting several months. Contact us if you want to convert a large volume of sensitive records into easy-to-store and easy-to-search digital files.

We can also offer additional support by transcribing sensitive law enforcement interviews or notes for a high-profile case and accurately recording meetings, calls, or interviews onsite with you. 

The advantage of onsite transcription services is that they save time and resources, helping your bottom line. We offer competitive, transparent pricing—far below what you’d pay to employ someone in-house (which often costs upwards of $60,000 a year or more). Our experienced transcriptionists can adapt to the specific requirements of your project.

Our professionals arrive equipped with all the necessary technology to handle your audio and digital formats, and they can also use what’s provided by your organization for maximum security.

Ditto Transcripts recognizes that onsite business transcription projects may not always be completed within a nine-to-five work schedule. The good news is that our transcriptionists are available as needed, including outside of standard business hours. We produce high-quality and accurate transcriptions, whether it’s for single meetings or lengthy, ongoing data entry projects.

Our company also provides expert onsite confidential transcription services on a contractual basis for law enforcement, legal professionals, the medical field, news and media organizations, and general businesses.

Strengthen Your Business With Our Confidential Onsite Transcription Services

When choosing an onsite transcription service, you must look for experience, overall cost, and delivery methods. With Ditto Transcripts, fast turnaround, accuracy, and affordability don’t have to be mutually exclusive benefits.

Like other assets, a reliable onsite transcription partner is an investment for your organization and an opportunity to strengthen your business. Remember that it’s far more cost-effective to bring in an expert and get the transcript right the first time than to scramble and correct tons of mistakes later.

Satisfied transcription service seekers 101. (Not a real course, just real clients).

general transcription client logos
general transcription services client logos

We take all your good words seriously.
Even the ones describing us.

Christine Denicola

Academic Research

Great service, company, and work! We have been using this company for years to get transcriptions done for research projects. They always provide competitive rates, super quick responses, and amazing turnaround times. They are a pleasure to work with, and I refer everyone to them when they are looking for transcription services.

Jerry Yudelson

Great job: fast turnaround, incredibly accurate,
reasonably priced!

Henry La Mar

Retired Major, Arkansas State Police

Ditto Transcripts is transparent about how they operate and can show proof about every claim they make like insurance, security, and compliance. And my investigators were able to be out in the field instead of typing interview transcripts all day.

Steven T. Mandelaris Esq.

Great work! The best transcription!!! Prompt and accurate transcription.

Dr. Buchanan

Colorado Springs, CO

The setup process and working with Ditto is easy. They truly feel like an extension of our team.

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